There is a great tool called qiqochat. It's a one man hack that runs on the zoom API. It gives you a zoom 'lobby', plus breakout zoom 'tables'. Participants can see who is at any table, and jump from table to table. Each space has an associated etherpad. It's not free, since the zoom API charges by the user minute, but it's not prohibitively expensive. He tried to extend it into a full social network, which is clumsy. The base function is worth exploring. https://qiqochat.com/about On Sat, Mar 28, 2020 at 6:17 AM Laura Musgrave < laura.musgrave@ronininstitute.org> wrote:

For networking, why not create a dedicated space where delegates can introduce themselves and connect with one another? They could then chat over video or instant messages in pairs or small groups, according to their interests.

The dedicated space could be a LinkedIn group or a Slack group, for example. Slack group conversations tend to move quicker, but can be more difficult to follow for larger groups (500+). One benefit is that you can create interest groups or chat 'channels' within the main Slack group. This works well for several professional groups I'm part of.

If you feel the shared meal element of the table discussion is important, why not make it part of that event? They can still eat food together and talk over video. It could even spark more discussion, as different delegates might have/have made different food!

For awards, you could run a live video announcing the winners and enable delegates to comment/thank/congratulate each other in the chat? The host could also read/repeat any key parts of the acceptance speeches. Something like a live Youtube link would work well for this. Another alternative might be a Facebook live stream on a dedicated page for the event.

Best wishes,

Laura

Laura Musgrave

Research Scholar - Digital Anthropology and UX Ronin Institute

laura.musgrave@ronininstitute.org www.lauramusgrave.co.uk

Twitter: @lmusgrave

On Sat, 28 Mar 2020, 09:19 Joly MacFie, <joly@punkcast.com> wrote:

...

A couple of thoughts.

One thing to be aware of is the recent spate of "zoombombing", possibly perpetrated by bots, where strangers join a public call and screenshare undesirable material.

There is fairly simple pre-emptive fix < https://www.theverge.com/2020/3/27/21197090/zoombombing-zoom-stop-how-to-por...

...

.

It's a good idea to have a co-host who's only job is to manage participants.

if recording zoom calls, it's agood idea to go over the options, for instance there is an option to record dual screens, this can be useful to get separate clean slide and active speaker recording which can later be edited.

People don't often do it, but it's not a bad idea to do a local back up audio recording when presenting on zoom. Quality may be better, and it will be clean of any interruptions.

joly

On Sat, Mar 28, 2020 at 12:59 AM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:

...

Hello AIRers

I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.

Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?

Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org

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