Advice for Converting to Online Conference Format during Covid Crisis
Hello AIRers I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them. Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ? Sincerely Ushnish Sengupta--
A couple of thoughts. One thing to be aware of is the recent spate of "zoombombing", possibly perpetrated by bots, where strangers join a public call and screenshare undesirable material. There is fairly simple pre-emptive fix <https://www.theverge.com/2020/3/27/21197090/zoombombing-zoom-stop-how-to-porn-trolls-video-chat-screen-sharing> . It's a good idea to have a co-host who's only job is to manage participants. if recording zoom calls, it's agood idea to go over the options, for instance there is an option to record dual screens, this can be useful to get separate clean slide and active speaker recording which can later be edited. People don't often do it, but it's not a bad idea to do a local back up audio recording when presenting on zoom. Quality may be better, and it will be clean of any interruptions. joly On Sat, Mar 28, 2020 at 12:59 AM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:
Hello AIRers
I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.
Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?
Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
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-- -------------------------------------- Joly MacFie +2185659365 -------------------------------------- -
Joly and others, My colleagues just posted a blog on zoom-bombing - not as succinct as your points - at: https://billdutton.me/2020/03/26/zoom-bombing-the-future-of-education/ I truly think this period of time could foster a step change in experimentation with online conferencing - maybe one of the only or few good things to come of it. Regards, Bill William H. Dutton 55 Victoria Road Oxford OX2 7QF United Kingdom william.dutton@gmail.com Twitter @BiIIDutton (II=two capital ii’s) Phone: +44 (0)1865 423836 Mobile: +44 (0)7757 741670 Blog: https://billdutton.me
On 28 Mar 2020, at 09:00, Joly MacFie <joly@punkcast.com> wrote:
A couple of thoughts.
One thing to be aware of is the recent spate of "zoombombing", possibly perpetrated by bots, where strangers join a public call and screenshare undesirable material.
There is fairly simple pre-emptive fix <https://www.theverge.com/2020/3/27/21197090/zoombombing-zoom-stop-how-to-porn-trolls-video-chat-screen-sharing> .
It's a good idea to have a co-host who's only job is to manage participants.
if recording zoom calls, it's agood idea to go over the options, for instance there is an option to record dual screens, this can be useful to get separate clean slide and active speaker recording which can later be edited.
People don't often do it, but it's not a bad idea to do a local back up audio recording when presenting on zoom. Quality may be better, and it will be clean of any interruptions.
joly
On Sat, Mar 28, 2020 at 12:59 AM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:
Hello AIRers
I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.
Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?
Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
-- -------------------------------------- Joly MacFie +2185659365 -------------------------------------- - _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
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Hello Everyone, The regional organization eLCC <http://www.elearningcolorado.org/> I'm involved in putting on our first annual conference online in April. We offered a lot of different options <http://www.elearningcolorado.org/sessions.html> for session but now that everyone in our organization is working on taking classes online, we've narrowed it down to Zoom for sessions and using padlet for posters. I'm sure other digital wall platforms could work just as well. To try to get the poster hall feel we're taking the urls of all the padlet and putting them on one padlet. The information about the posters is all on our CFP <https://docs.google.com/forms/d/e/1FAIpQLSdImSoUK0is2d5ovFY_11Q7390nCikKg1LCSReT4IzQ-4Nl1w/viewform>. Anyone who want to is more than welcome to talk a look, use any of verbiage, etc. Also feel free to come to the conference, it's free and online - you can check out what we do well and what we don't do well. Kae Novak Ph.D. student University of Colorado - Denver On Fri, Mar 27, 2020 at 10:59 PM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:
Hello AIRers
I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.
Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?
Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
One kind of off the wall option for a meetup is Mozilla hubs VR. I just streamed my first one out of there. If you go towards the end you'll see where we break up into groups. Distance affects audio. See https://isoc.live/11917/ jjoly On Sat, Mar 28, 2020 at 8:56 PM Kae Novak <gamesmooc@gmail.com> wrote:
Hello Everyone,
The regional organization eLCC <http://www.elearningcolorado.org/> I'm involved in putting on our first annual conference online in April. We offered a lot of different options <http://www.elearningcolorado.org/sessions.html> for session but now that everyone in our organization is working on taking classes online, we've narrowed it down to Zoom for sessions and using padlet for posters. I'm sure other digital wall platforms could work just as well. To try to get the poster hall feel we're taking the urls of all the padlet and putting them on one padlet. The information about the posters is all on our CFP < https://docs.google.com/forms/d/e/1FAIpQLSdImSoUK0is2d5ovFY_11Q7390nCikKg1LC...
. Anyone who want to is more than welcome to talk a look, use any of verbiage, etc. Also feel free to come to the conference, it's free and online - you can check out what we do well and what we don't do well.
Kae Novak Ph.D. student University of Colorado - Denver
On Fri, Mar 27, 2020 at 10:59 PM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:
Hello AIRers
I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.
Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?
Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
_______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
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-- -------------------------------------- Joly MacFie +2185659365 -------------------------------------- -
I presented in 2007 a slide deck in Second Life virtual world as part of ASA graduate students in communications and technology section. I really think AoIR should have been doing online conferences a long time ago. Even posters at my tech programming conferences have been powerpoints on big screen TVs in reall life at the conference since 2014 not cardboard. These can easily be online. On Sun., Mar. 29, 2020, 12:47 a.m. Joly MacFie, <joly@punkcast.com> wrote:
One kind of off the wall option for a meetup is Mozilla hubs VR.
I just streamed my first one out of there. If you go towards the end you'll see where we break up into groups. Distance affects audio.
jjoly
On Sat, Mar 28, 2020 at 8:56 PM Kae Novak <gamesmooc@gmail.com> wrote:
Hello Everyone,
The regional organization eLCC <http://www.elearningcolorado.org/> I'm involved in putting on our first annual conference online in April. We offered a lot of different options <http://www.elearningcolorado.org/sessions.html> for session but now that everyone in our organization is working on taking classes online, we've narrowed it down to Zoom for sessions and using padlet for posters. I'm sure other digital wall platforms could work just as well. To try to get the poster hall feel we're taking the urls of all the padlet and putting them on one padlet. The information about the posters is all on our CFP <
https://docs.google.com/forms/d/e/1FAIpQLSdImSoUK0is2d5ovFY_11Q7390nCikKg1LC...
. Anyone who want to is more than welcome to talk a look, use any of verbiage, etc. Also feel free to come to the conference, it's free and online - you can check out what we do well and what we don't do well.
Kae Novak Ph.D. student University of Colorado - Denver
On Fri, Mar 27, 2020 at 10:59 PM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:
Hello AIRers
I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.
Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?
Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
_______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
-- -------------------------------------- Joly MacFie +2185659365 -------------------------------------- - _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
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Second this--just "returned" from IEEE VR's first virtual conference, initially intended to be held in-person in Atlanta. Socializing in Mozilla Hubs worked very well for people connecting by desktop (the majority) and headsets. You can read more about the format here: http://ieeevr.org/2020/ The conference was conducted via Zoom, Slack, and Hubs, with almost everything also streamed through Twitch. It was very engaging, all things considered. Andrea Stevenson Won -----Original Message----- From: Air-L <air-l-bounces@listserv.aoir.org> On Behalf Of Joly MacFie Sent: Sunday, March 29, 2020 12:46 AM To: Kae Novak <gamesmooc@gmail.com> Cc: Researchers <air-l@listserv.aoir.org> Subject: Re: [Air-L] Advice for Converting to Online Conference Format during Covid Crisis One kind of off the wall option for a meetup is Mozilla hubs VR. I just streamed my first one out of there. If you go towards the end you'll see where we break up into groups. Distance affects audio. See https://isoc.live/11917/ jjoly On Sat, Mar 28, 2020 at 8:56 PM Kae Novak <gamesmooc@gmail.com> wrote:
Hello Everyone,
The regional organization eLCC <http://www.elearningcolorado.org/> I'm involved in putting on our first annual conference online in April. We offered a lot of different options <http://www.elearningcolorado.org/sessions.html> for session but now that everyone in our organization is working on taking classes online, we've narrowed it down to Zoom for sessions and using padlet for posters. I'm sure other digital wall platforms could work just as well. To try to get the poster hall feel we're taking the urls of all the padlet and putting them on one padlet. The information about the posters is all on our CFP < https://docs.google.com/forms/d/e/1FAIpQLSdImSoUK0is2d5ovFY_11Q7390nCi kKg1LCSReT4IzQ-4Nl1w/viewform
. Anyone who want to is more than welcome to talk a look, use any of verbiage, etc. Also feel free to come to the conference, it's free and online - you can check out what we do well and what we don't do well.
Kae Novak Ph.D. student University of Colorado - Denver
On Fri, Mar 27, 2020 at 10:59 PM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:
Hello AIRers
I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.
Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?
Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
_______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
-- -------------------------------------- Joly MacFie +2185659365 -------------------------------------- - _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org Join the Association of Internet Researchers: http://www.aoir.org/
I just stumbled on the Educators in VR Conference https://educatorsinvr.com/events/international-summit/ This is a good round up of what's happening in VR https://youtu.be/0YT0ZH4uMmU and there's an upcoming session 'How to Produce a Virtual Conference' https://account.altvr.com/events/1440244809234120900 joly On Sun, Mar 29, 2020 at 9:14 AM Andrea Stevenson Won <asw248@cornell.edu> wrote:
Second this--just "returned" from IEEE VR's first virtual conference, initially intended to be held in-person in Atlanta. Socializing in Mozilla Hubs worked very well for people connecting by desktop (the majority) and headsets.
You can read more about the format here: http://ieeevr.org/2020/
The conference was conducted via Zoom, Slack, and Hubs, with almost everything also streamed through Twitch. It was very engaging, all things considered.
Andrea Stevenson Won
-----Original Message----- From: Air-L <air-l-bounces@listserv.aoir.org> On Behalf Of Joly MacFie Sent: Sunday, March 29, 2020 12:46 AM To: Kae Novak <gamesmooc@gmail.com> Cc: Researchers <air-l@listserv.aoir.org> Subject: Re: [Air-L] Advice for Converting to Online Conference Format during Covid Crisis
One kind of off the wall option for a meetup is Mozilla hubs VR.
I just streamed my first one out of there. If you go towards the end you'll see where we break up into groups. Distance affects audio.
jjoly
On Sat, Mar 28, 2020 at 8:56 PM Kae Novak <gamesmooc@gmail.com> wrote:
Hello Everyone,
The regional organization eLCC <http://www.elearningcolorado.org/> I'm involved in putting on our first annual conference online in April. We offered a lot of different options <http://www.elearningcolorado.org/sessions.html> for session but now that everyone in our organization is working on taking classes online, we've narrowed it down to Zoom for sessions and using padlet for posters. I'm sure other digital wall platforms could work just as well. To try to get the poster hall feel we're taking the urls of all the padlet and putting them on one padlet. The information about the posters is all on our CFP < https://docs.google.com/forms/d/e/1FAIpQLSdImSoUK0is2d5ovFY_11Q7390nCi kKg1LCSReT4IzQ-4Nl1w/viewform
. Anyone who want to is more than welcome to talk a look, use any of verbiage, etc. Also feel free to come to the conference, it's free and online - you can check out what we do well and what we don't do well.
Kae Novak Ph.D. student University of Colorado - Denver
On Fri, Mar 27, 2020 at 10:59 PM Ushnish Sengupta < ushnish.sengupta@gmail.com> wrote:
Hello AIRers
I recently attended an in person conference and am looking for advice on how to convert aspects of a face to face conference to an online format. This list may be able to offer some advice or references. In terms of software applications, My experience with hosting classes so far has been with Zoom, and I am familiar with Webex and other applications but have no experience being a host on them.
Conference components under consideration 1) Panelist Presentations -This is the easiest component that can be done online 2) Discussant feedback -Also achievable online 3) Audience Q&A -Achievable with a moderator I lose track of the order of the students asking questions in class more often online than in person classes 4) Poster sessions -Can be replicated as a repeated slide presentation with content from poster 5) Formal networking sessions -Difficult to replicate online, any ideas? 6) Table discussion e.g. at a dinner or conference banquet -Difficult to replicate online, any ideas? Could use Zoom breakout rooms butits different than having a meal together 7) Award ceremonies ?
Sincerely Ushnish Sengupta-- _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
_______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
-- -------------------------------------- Joly MacFie +2185659365 -------------------------------------- - _______________________________________________ The Air-L@listserv.aoir.org mailing list is provided by the Association of Internet Researchers http://aoir.org Subscribe, change options or unsubscribe at: http://listserv.aoir.org/listinfo.cgi/air-l-aoir.org
Join the Association of Internet Researchers: http://www.aoir.org/
-- -------------------------------------- Joly MacFie +2185659365 -------------------------------------- -
participants (6)
-
Andrea Stevenson Won -
Joly MacFie -
Kae Novak -
Peter Timusk -
Ushnish Sengupta -
William Dutton