May 17, 2001 Report of the a(o).i.r. executive committee Prepared by Steve Jones AoIR Executive Committee President: Steve Jones Vice-President: Nancy Baym Secretary: Matt Stoner Treasurer (on leave): Benjamin Bates Interim Treasurer: Wes Shrum Open Seats: Beth Kolko and Sean Cubitt Appointed Seats: Diane Witmer and Fay Sudweeks Student Seat: Matt Williams Publications Officers: Jeremy Hunsinger and Charlie Breindahl 2001 Conference Coordinator: John Logie 2001 Conference Program Chair: Leslie Shade Ethics Working Group Chair: Charles Ess 1. Introduction & General (Jones) Below is the monthly report from AoIR executive committee members. 2. Executive Officers' Reports 2.1 President (Jones) 2.1.1. Kagi works, and we've heard far better reports about it than about PayPal, so that migration has been successful. 2.1.2. Speaking of migrations, hats off to Jeremy for getting us moved onto our own server! 2.1.3. The executive committee will be drafting descriptions of the roles they've played in AoIR and making recommendations about the association's structure, in advance of upcoming elections. It is likely that such activity will also involve revision to the AoIR bylaws. Keep an eye out for information and announcements, and please, participate, volunteer, stand for election, etc.! 2.2 Vice President (Baym) 2.2.1 Nothing to report. 2.3 Secretary (Stoner) 2.3.1 Nothing to report. 2.4 Treasurer (Shrum - interim) 2.4.1 Nothing to report. 2.5 Open Seats (Kolko, Cubitt) 2.5.1 Kolko: No report. 2.5.2 Cubitt: No report. 2.6 Appointed Seats (Witmer, Sudweeks) 2.6.1 Witmer: Nothing to report. 2.6.2 Sudweeks: No report. 2.7 Student Seat (Williams) 2.7.1 No report. 2.8 Publications Officers (Hunsinger, Breindahl) 2.8.1 Hunsinger: 2.8.1.1. april was very busy, in order of time in some manner. I spent time with Leslie and the program committee. I spent time migrating systems. I spent time with John getting him set up for posting stuff on the webpage. I spent time on various and sundries. 2.8.2 Breindahl: Business as usual. Jeremy did all the work and left me to twiddle my thumbs :) After the server move, I am trying to take over after Steve as list manager of air-l. 2.9 2001 Conference (John Logie, Coordinator and Leslie Shade, Program Chair) 2.9.1 Logie: This month the local team was focused on establishing a reasonably complete website << http://www.cddc.vt.edu/aoir/local.html >> designed to address the questions which have been repeatedly e-mailed to the Conference Coordinator and Program Chair. This work was completed in concert with U of MN's Professional Education and Conference Planning office, which has established a website for conference registration <<http://pware.com/index.cfm?eventdisp=02%2D2703&clientid=2383>>. With the assistance of "beta testers" Jeremy Hunsinger and Steve Jones, these sites are now up and running, and as of today, 11 attendees have successfully registered and paid. Speaking of payment, the IR 2.0 account within the Rhetoric Department is, at long last, fully functional, and it will serve as the core fund for deposits and budgeted expenses between now and October. Not all of the pledged funds have yet arrived, but there is enough funding within this core account for all major expenses between now and the concert, and additional gentle nudges will likely produce the remainder in the coming weeks. Negotiations with potential food providers are ongoing, but so far the options seems reasonable. We have been considering the posssibility of securing sponsorship for the Thursday night reception and/or the Friday night banquet. Once the budget numbers are finalized, we will take this matter up with AoIR-Meet and/or AoIR-Exec. More generally, I am working to finalize a core team of graduate students and colleagues to take on management of book exhibits, tech support, website maintenance, and the like. In the coming weeks, I will be introducing you all to the "point people" on these issues, and improving the overall routing of questions and tasks. 2.9.2 Shade: Paper acceptances have been going out - so far the number of people who are saying they are coming has far exceeded the number that say they can't attend (2). Here are the stats, with many thanks to Jeremy: current stats type accept reject rate papers 230 135 63% panels 28 5 84% Art 2 4 33% workshop 0 9 0% about 85 - 90 sessions compared with about 60 last year 1/3 more about 330 people on panels compared with about 220 last year about 1/3 more again 2.10 AoIR Ethics Working Group (Charles Ess, Chair) 2.10.1 No report.